Invoicing in Hungary: Booklet or software? Accountancy quick guide

In Hungary, issuing invoices is strictly regulated. First of all, if you sell any of your products, either merchandise or services, you will always need to issue an invoice with an invoice number, to which both you and your customer will be able to refer later. For this purpose, a random piece of paper, a Word or Excel file will not be enough: you will have to issue your invoice more “officially”. There are two main methods for this.

The two main methods of invoicing in Hungary

• With your tax number, you can buy an “invoice booklet” in any Hungarian office supply store. This is very much like a notepad with officially numbered pages; on each page, there is a grid which you have to fill with the relevant data whenever you want to sell something. The booklet is constructed in a way that whenever you issue an invoice, you automatically create two carbon copies: you give the original to your client, the first copy to your accountant, and keep the second copy for future reference. However, this is not very convenient.

• Which is more convenient: you may also use licensed Hungarian invoicing software (foreign software are not acceptable). As licensed software are constantly updated to meet the latest regulations, they will always remind you to fill in all the necessary data, so you can rest assured that your invoices are in full compliance with the local regulations, accurate and valid. Moreover, with an invoicing software you can issue invoices in both Hungarian and English, and even in PDF format, making handling your invoices easy and user-friendly. The licence fee for such a program is ca. EUR 140 / year, and we would be more than happy to assist you learn how to use such a program.

You can find more information on invoicing in Hungary, or accountancy and bookkeeping in general (which are basically the same in Hungary) by clicking here. If you need assistance, please visit our accountancy department, or contact key account manager Julia Sipos at julia@helpers.hu, or call our office on +36.1.317.8570.

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